Our busy family stays on the move, and that makes it vitally important to have a system for keeping everyone organized. I am always seeking ways to stay on task and get more done in less time without stressing out. It’s one of the four components to Strategic Family Management.
And from basketball games to dance performances, from speaking engagements to your big pitch meeting and everything in between you can actually plan your entire family calendar for month in one hour or less.
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Why You Need to Plan Your Month
Unfortunately, it is far too easy to miss an appointment, forget about a practice, or double-book your schedule, right? Those mishaps occur when we are not fully in command of our time.
Time is the most precious commodity you’ll ever have. Once it’s gone, it’s gone. You cannot create more of it, and you cannot recoup what you’ve wasted. Taking control of your complete family calendar is the first step in becoming more aware of just how much time you actually have.
What You Need to Plan Your Month
You need three tools for scheduling your family calendar: a handwritten planner, shared calendar app, and a wall calendar.
- The handwritten planner is for inspiration, ideation, and organization. The tactile feeling of writing things out and visually watching activities materialize helps visual learners to think more clearly.
- The shared calendar app is for automated planning, electronic reminders and access for everyone in the family. My favorite free shared calendar app right now is Cozi. Using the Cozi Family Organizer I can set reminders tasks for Harold that he would otherwise forget. And we don’t have to all be on the same email platform. It’s a win-win!
- And the wall calendar serves as a highly visual reminder and central command center for the family. You can leave notes and reminders for the kids, instructions for the sitter and important information like numbers to poison control or emergency services. Olivia and Alexandra love to leave me messages and see what I respond on the board.
A Simple Strategy to Plan Your Month
Follow these five steps and complete your monthly planning with time to spare.
- Record all known activities on the month-at-a-glance view in your handwritten planner before the month begins. Include birthdays, recurring activities, special events and school activities.
- Record new events on the month-at-a-glance view in your handwritten planner as soon as you learn of them, even if you pencil them in.
- Pick a day each week to transfer all activities to the detailed weekly view of your handwritten planner if you choose. I typically do this on Sunday.
- Enter all shared activities in your online planner. Automate reminders, enter notes and assign tasks to each family member as necessary.
- Record activities and need to know reminders on the wall calendar in the family command center. Include Family Game Night, date night for the parents, grandma’s upcoming visit and anything else that will remind your family what’s coming.
If you still need a little help getting started, download your monthly planning printable as a guide to get you started on the right foot. Click on the image below, save, print and get stuff done!
And now you’re done! Get more done in less time using a process like this one.
What kind of Schedule and Activity Management plan do you use for your family? How will you regain and maintain control of your time and schedule?